---
title: "Time Window Management"
canonical: "https://elogate.refined.site/space/BM/27787270/Time%20Window%20Management"
format: markdown
---
The submenu [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787270](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787270) can be used to organize and steer your loading and unloading processes. With time window management, your logistics service providers (LSP) can book independently free loading and unloading time windows. Thereby, you can reduce peaks at the yard and ramps by spreading slots throughout the entire working day. Consequently, you can better plan and manage the warehouse personnel, staging, and operations in the yard.
> ℹ️ The time window management is connected with other ELOGATE menus and functions (e.g., transport orders, ELOTRACK), as well as the LSP portal. As a result, transport information such as license plate number, truck/trailer payload, driver name, phone number and proof of identity numbers (POI) can be provided by the LSP and will be visible in the time window management.
# Create and activate a location
To get to the time window management, go to the [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787265](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787265), and further on to the submenu **Loading Plan**. On the very right-hand side of the screen, you can see the button > Macro (inline-media-image)
. By clicking on this button, you are redirected to another user interface called “React”.
To set up the location for TWM, click the setting button in the right side corner > Macro (inline-media-image)
.
To create the new location, click on > Macro (inline-media-image)
in the right corner. Fill out all data of the location and click the button > Macro (inline-media-image)
.
If you want to **Edit** or **Delete** the location, click on the three dots > Macro (inline-media-image)
in the right corner of the newly created location.
## Add Area
After creating the location, you have to create an **Area**. Click on > Macro (inline-media-image)
to define all area settings (General Info, Gates, Allocation Rules).
If you want to **deactivate the Area**, click the edit button of Area and> Macro (inline-media-image)
button.
To **delete** an already created **Area**, click on the> Macro (inline-media-image)
button.
### General Info
In the tab **General Info** you can define the **Name** of the area, the **Duration of the slots**, the **Slot start time**,** **and the **Slot type**.
> ⚠️ ### Duration of slots
> ⚠️
> ⚠️ The duration of slots can be defined **ONLY** when creating the new area. After saving the settings, the **duration cannot be changed!**
> ℹ️ ### Slot type
> ℹ️
> ℹ️ The time slot type can be defined on an area level, either **capacity-specific** or **gate-specific**.
### Gates
In the tab **Gates** you can define the Name of the gates. To create the new gate, first, write the name of the gate and click on the > Macro (inline-media-image)
button. If you want to delete an already created **Gate**, click on the> Macro (inline-media-image)
button. If you want to change the order of the gates, move the mouse to the gate order number and click on the arrow that appears next to the number.
### Allocation Rules
In the tab **Allocation Rules, **you are able to define the **Name** and **criteria** for your Area. ELOGATE will automatically assign transport orders and the corresponding shipments to the correct area, based on the defined criteria of the allocation rules. Rules. To create a new rule, first, write the Rule name and click on> Macro (inline-media-image)
button. Then in the tab **Criteria** click on the> Macro (inline-media-image)
button and choose one or more criteria from the list below:
In the following, some of the above-mentioned criteria are explained in detail.
> 📝 ### Equals, Starts with, Ends with or Contains
> 📝
> 📝 Some criteria have the option to expand their setting. You can choose from **Equals, Starts with, Ends with **or **Contains** criteria. It is mainly used for data containing, for example long numbers.
> 📝
> 📝 **Example**: If you know that cost center numbers containing 423 are always relevant for this area, just write the number and select the option "Contains".
> 📝
> 📝 
> 📝
> 📝 - **Equals: **The number or name "XY" is valid for this criterion and must be matched in order to assign a shipment to the area.
> 📝 - **Starts with: **The number or name starting with "XY" must match the criterion in order to assign a shipment to the area.
> 📝 - **Ends with: **The number or name ending with "XY" must match the criterion in order to assign a shipment to the area.
> 📝 - **Contains: **The number or name which contains "XY" must match the criterion in order to assign a shipment to the area.
> ℹ️ If for an** **area only outbound transport orders/shipments should be assigned, add an allocation rule to the area which con tains the **Direction **criterion. Set the criterion to **Outbound **(see picture “Allocation rule - Direction” below).
### Holidays
In the tab **Holidays, **you can see or enter holidays or other periods in time window management**. **Public holidays (**Holiday**) are marked in **red**. On these days is not possible to book a time window. However, if you want to activate these public holidays for time window booking, just click on the date of the holiday, and the day will be marked in **orange**, as well as activated for time window bookings (**Holiday Exemption**). To define the company holidays, click on the desired day and the day will be marked in **blue**, as well as disabled for time window bookings (**Company Holiday**).
Click on **Save** to confirm your entry, or click on the ⬅️ **Back** button to return to the previous screen.
## Opening hours / Activate slots
Once you have saved your area settings, you return to the overview page where you see each created area as a separate line in the location. To define opening hours and activate slots for an area, click on the > Macro (inline-media-image)
button in the Area line. The changes can be applied for the selected week or forever. By default, the changes are saved **forever**. As explained previously (see *Slot type*), the time slot type can be defined on an area level. Based on the slot type, different settings can be made.
Click on **Save** to confirm your entry, or click on the **Cancel** button to return to the previous screen.
# Disable Time Window Management for the location
If you want to disable time window management for this location click on the three dots > Macro (inline-media-image)
in the right corner of the location and **edit** the location. Finally, click on the button > Macro (inline-media-image)
and save the changes. The selected location is disabled now.
# Activate time window management for location
This is the **main** and **last step** to activate the defined TW-Management settings. You have to connect the **React TW-Management** settings with the **location** from the list of companies in the standard ELOGATE overview. Therefore, click on the button > Macro (inline-media-image)
on the left-hand side of **Time window management **in React**. **In the view, **Manage time windows **click the button > Macro (inline-media-image)
to move back to the ELOGATE standard view. In the submenu [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787267](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787267) of the [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787265](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787265), edit the right location where the TWM should be activated. Click on the **Edit **button and then navigate to the tab **Settings**. Select the location> Macro (inline-media-image)
you want to connect from the dropdown list and save the changes.