---
title: "Accounting"
canonical: "https://elogate.refined.site/space/BM/27787274/Accounting"
format: markdown
---
With the submenu **Accounting, **you can set up the invoice and credit note procedure to settle accounts with your logistics service providers (LSP). Additionally, you can compare your ELOGATE invoices with those of your LSPs, create accounting areas, vendor accounts or G/L accounts, as well as customize the sending interval of credit notes.
> ℹ️ The credit note procedure in ELOGATE interacts with your ERP system. Therefore, you need information from your ERP system. It can be likely that adjustments must be made to your ERP system in order to implement the **ebInterface **for an integrated credit note process.
> ℹ️
> ℹ️ Further information on the ebInterface an be found on the pages mentioned below.
> ℹ️
> ℹ️ - Standard Elogate Interface: [https://jirasatiamo.atlassian.net/wiki/spaces/ESIFO/pages/3275620432](https://jirasatiamo.atlassian.net/wiki/spaces/ESIFO/pages/3275620432)
> ℹ️ - Standard Softline Interface: [https://jirasatiamo.atlassian.net/wiki/spaces/SSI/pages/3401650964](https://jirasatiamo.atlassian.net/wiki/spaces/SSI/pages/3401650964)
# Dashboard
## Billing Errors
If you have activated either the invoice or the credit note process, you can find the most important information about your invoices and credit notes on the dashboard. At the top, the dashboard displays the number of billing errors next to a **red **🚚 icon. If you click on the 🔎 button, a new window opens showing all shipments that are not processed by the credit note procedure, because of a billing error. In the table, you find detailed information on the billing reason. The below table serves as an example explaining the most important data columns and billing reasons. Nevertheless, you can edit the view according to your needs by clicking on the ✏️ button at the top left of the table (see also [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787311](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787311)).
| ❌ | **Shipment-ID** | **Billing Reason** | **Vendor Account** | **Loading Space** | **Cost Centre** | ** Price** |
| --- | --- | --- | --- | --- | --- | --- |
| :plus: | 221022.001 | No rule found. Please insert a new credit rule covering this shipment. Pay attention to the loading point, unloading point and the country where the forwarding (LSP) has its headquarter. | MSC Satiamo GmbH | 4.00 | 10 | 163.89 |
| :plus: | 111022.001 | No vendor account was found. Create a vendor account for the supplier of this shipment. | MAS Satiamo GmbH | 16.00 | 20 | 945.68 |
| :plus: | 111022.002 | For this cost centre, no accounting area has been found. | MAS Satiamo GmbH | 8.5 | 30 | 445.36 |
As for all tables in ELOGATE, by clicking on the ❌ button, you can reset all filters. In the first column, you see the :plus: button and a 🔽 button. If you want to restore a credit note after the billing reason/error has been corrected, click on the :plus: button. Now, the restored credit note disappeared from the table automatically and is considered in the next billing interval by the credit note procedure. In contrast, if the shipment has been already billed, you can remove it from the list by clicking on the 🔽 button and then on 🗑️ **Remove (Shipment has been billed)**.
## Unreleased and unpaid accounting documents
Below the number of billing errors, you find the number of unreleased and unpaid accounting documents. If you click on the 🔎 button, you will be automatically redirected to the submenu [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Accounting-documents](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Accounting-documents).
## EUR
In the EUR section of the dashboard, you see an overview of all open and new services which are not yet part of an invoice/credit note.
- **New:** All (transport/shipment) services are first in the status **New**, as soon as a transport order (containing one or multiple shipments) has been accepted by the LSP.
- **Open:** A service changes to the status **Open**, as soon as the shipment has reached the defined status for release billing. Only shipments with the selected status or higher will be respected for accounting.
> ℹ️ The shipment status for release billing (orderer group settings) is defined with your Implemenation Manager during the so-called System Scoping phase. However, you can **change** the status **independently** for **each vendor account **(see [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Settings](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Settings)).
Furthermore, the overview shows for credit notes and invoices the sums of **New**, **Cleared** and **Paid** documents.
Credit Notes
- New: The credit note has been sent to the LSP and your accounting department.
- Cleared: The credit note was accepted by the LSP after the delay time range has expired. If the delay range is set to 0 days, the status changes directly to **Cleared** (see [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#All-accounting-areas](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#All-accounting-areas) and [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#All-vendor-accounts](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#All-vendor-accounts)).
- Paid: The credit note was manually marked as **Paid**.
Invoices
- New: The invoice has been sent to the LSP and your accounting department or created by the LSP.
- Cleared: If you created or received an invoice from your LSP, you can mark the invoice as **Cleared **in ELOGATE, if the services and prices are correct.
- Paid: The invoice was manually marked as **Paid**.
# Invoice Control
In the submenu **Invoice control, **you can compare, cancel or release your received invoices with the service positions saved in ELOGATE. Furthermore, you can create new invoices on your own and create additional services.
## Easy Invoice
To search for a single item of the invoice in the total bill of your LSP, enter the data of the invoice item in the search field. To do this, enter either country, zip code, city, shipment number or name of the LSP.
## Open Services, Invoices and Outstanding Services
Below the **Easy invoice**, you can find all open services (see [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#EUR](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#EUR)) grouped by the vendor account, accounting area and tax key. On the right-hand side of the screen, you see can see an overview of all invoices and outstanding services.
### Open Services
If you want to create a new invoice for an LSP, click on the :plus: button left to the amount in EUR. A new window opens where you can create your invoice. Choose any of the outstanding services in the list on the right side of the screen by clicking on the **green** ⬅️ button at the beginning of the row. You can either add single outstanding services to the invoice or assign all outstanding services to the invoice by clicking on the **green** ⬅️ button in the table top row (“Add all outstanding services to the invoice”). In the right-hand table next to the filter bar, you can see the total amount in the applied currency of currently open services. In contrast, in the left-hand table next to the filter bar and :plus: **Add service **button, you can see the total invoice amount in the applied currency.
At the very top of the window, enter an invoice number in the field > Macro (inline-media-image)
. If necessary, you can adjust the issue and document dates by clicking in the field and selecting the date and time from the displayed calendar. You can upload the original invoice from the LSP to your invoice. Therefore, switch to the tab **Document **on the left-hand side of the screen and click on the ➕ **Browse **button. Following, search the document for uploading or add the document by Drag and Drop.
Click on the 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen. Click the ✔️ **Release **button to save and send the invoice to the LSP.
> ℹ️ You have the possibility to create more invoices per vendor account. For this, repeat the invoice creating process.
### Invoices
On the right-hand side of the screen in the tab **Invoices**, you see an overview of all new, cleared and cancelled invoices.
- **New: **The invoice has been sent to the LSP and your accounting department or was created by the LSP.
- **Cleared:** If you created or received an invoice from your LSP, you can mark the invoice as **Cleared **in ELOGATE, if the services and prices are correct.
- **Cancelled:** The invoice has been cancelled.
To display an invoice, click on the 🔎 icon in the first column of the table or click on the 🔽 button next to the 🔎 icon and select **Display invoice** from the drop-down menu. In the next step, you can edit the invoice as you are redirected to the *Open Services* view. Click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen. Click the ✔️ **Release **button to save and send the invoice to the LSP.
Furthermore, you can download an invoice document from invoices in the status **Cleared**. To do so, click on the 🔎 button in the first column of the table or click on the 🔽 button next to the 🔎 icon and select **Display invoice** from the drop-down menu. You will see the tab **General information**. At the left-hand bottom of the window, click on the
- ⬇️ **Download invoice document **button to download the invoice document in PDF format.
- ⬇️ **Download invoice document XML **button to download the invoice document in XML format.
The PDF document can be downloaded for **New** invoices in the tab **Document **(if a document has been uploaded previously).
### Outstanding Services
On the right-hand side of the screen in the tab **Outstanding services**, you see an overview of all new, open, billed and locked outstanding services.
- **New:** The service has not yet reached the defined status for release billing.
- **Open:** The service was manually created or a service has reached the defined status for release billing. Only shipments with the selected status or higher will be respected for accounting.
- Billed: The service has been billed.
- **Locked:** The service is locked and cannot be added to an invoice or credit note.
To display an outstanding service, click on the 🔎 icon in the first column of the table.
## Create an additional service
To create an additional service, click on the :plus: **Create an additional service **button on the very top right-hand side of the screen. First, select the LSP for which you want to create the service. Then, insert the service date and a description of the service. Furthermore, select the correct cost centre, tax key and G/L account from the dropdown list. Lastly, insert the net amount of the service. Click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen. After having a new service saved, it is shown in the list of outstanding services and you have the possibility to create or add the service to an invoice (see [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Open-Services](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Open-Services)).
# All accounting areas
To set up the invoice and credit note procedure, you first have to create an accounting area. Accounting areas allow differentiating between the organizational divisions of different cost areas in your company. Hence, you can combine transport costs according to cost centres and accounting areas.
> 📝 Accounting areas are often used to separate departmental costs. For example, transport costs for the production department and transport costs for the purchase department are assigned to different accounting areas in order to obtain a clear separation of costs for the departments.
> ℹ️ Each accounting area has assigned separate cost centers and vendor accounts. A vendor account or a cost center **cannot** be allocated to **more** **than one** accounting areas.
> ⚠️ Please note that the company name, company address, bank details and company and tax numbers must be entered correctly to prevent problems with the tax authorities!
## Create new accounting area
To create a new accounting area, go to the submenu **All accounting areas **and click on the :plus: **Create new accounting area **button. A new window opens, where you are required to enter the following mandatory data:
| **Field name** | **Explanation** |
| --- | --- |
| Company Name | Please enter the company name as it is used in your accounting department for the corresponding accounting area. |
| Internal name | State the internal name (stored in your ERP system) for the accounting area. |
| Currency | Default currency used for the accounting area in ISO3-letter format (e.g., EUR). |
| ARNr | The Accounts Receivable (AR) number for the accounting area stored in your ERP system. |
| Accounting Area Administrator | E-mail address for the accounting area administrator. |
| Street | |
| Country | |
| Zip code | |
| City | |
| Bank name | State the bank name for the accounting area. |
| BIC | State the BIC for the accounting area. |
| IBAN | State the IBAN for the accounting area. |
| DVR | |
| Company register number | *Example: FN…s* |
| VAT (value added tax) | The default VAT applied to the accounting area. |
| Number range for credit notes | Select the credit note template which should be applied from the dropdown list. |
Click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen. The newly created accounting area is now added to the list and further operations can be performed on the accounting area(s).
## Display accounting area
To display an accounting area, click on the 🔎 icon in the first column of the table or click on the 🔽 button next to the 🔎 icon and select **Display accounting** from the drop-down menu. In the next step, you can edit the accounting area by clicking on the ✏️ **Edit **button or return to the previous screen by clicking on the ⬅️ **Back **button.
## Edit accounting area
To edit an accounting area, click on the 🔎 icon in the first column of the table or click on the 🔽 button next to the 🔎 icon and select **Edit accounting area** from the drop-down menu. In the next step, you can edit the accounting area as you are redirected to the [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Edit-accounting-area](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Edit-accounting-area) view. Click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen.
### Cost Centres
#### Create cost centre
To create a new cost centre, click on the :plus: **Create new cost centre **button. A new window opens, where you are asked to enter the following mandatory data:
| **Field name** | **Explanation** |
| --- | --- |
| Accounting area | The accounting area for which the cost center(s) apply.
By default, this field is automatically prefilled with the current accounting area. However, if you want to create the cost centre for another accounting area, click on the ⬅️ button and select it from the dropdown list. |
| Cost Center number | Insert the cost center numbers used by your accounting department to post transportation relevant costs.
*Example: 1000, 1100, 1200* |
| Description | The name or a description of the cost center number.
Example: *Freight, Freight loss, Special costs* |
| Disable in "additional service" form. | If this option should be **enabled**, tick the check box. The ✔️ sign indicates, that the option has been activated.
> ℹ️ If the cost center is **disabled** in the additional service dialog, this means that dispatchers can create additional services without selecting a cost center.
> ℹ️
> ℹ️ In contrast, if the cost center is **enabled**, this means that the selection of a cost center from the drop-down field becomes mandatory. |
| Disable in "shipment" dialog. | If this option should be **enabled**, tick the check box. The ✔️ sign indicates, that the option has been activated.
> ℹ️ If the cost center is **disabled** in the shipment dialog, this means that dispatchers can create and send transport orders to LSPs without selecting a cost center.
> ℹ️
> ℹ️ In contrast, if the cost center is **enabled**, this means that the selection of a cost center from the drop-down field in [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787265](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787265) (Create Shipment) becomes mandatory. |
Click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen.
#### Edit cost centre
To edit a cost centre, click on the ⬅️ button in the first column of the table or next to the 🗑️ icon and select **Edit cost centre** from the drop-down menu. Make your desired changes to the cost centre and then click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen.
#### Remove cost centre
If you want to remove a cost centre from the accounting area, click on the 🗑️ button in the first column of the table or click on the 🔽 button next to the 🗑️ icon and select **Remove cost centre** from the drop-down menu. A popup window opens asking you if you are sure that you want to remove the cost centre. Confirm the operation with 🗑️ **Remove** or click on the :cross_mark: **Cancel** button to return to the previous screen.
### Credit Notes
> 📝 The settings which are made in the accounting area regarding credit notes* *are the default settings and are used as a fallback if self-billing is activated, but no specific credit note settings are made in one, multiple or all vendor accounts. Furthermore, credit notes are always sent to the e-mail address stored in the vendor accounts (credit note settings) **and **the e-mail address stored in the field “Send credit notes via e-mail” in the accounting area.
Select the credit note template which should be applied from the dropdown list. Then, activate the check box and insert the email address(es) to which the credit note should be sent by default. You can also provide several e-mail addresses as a comma-separated list. Furthermore, the billing interval must be specified and a number range needs to be defined for the credit notes.
> ℹ️ The number range is configured in the orderer group settings. If you do not have the permissions to create and edit number ranges, please reach out to our **[SERVICE DESK](https://jirasatiamo.atlassian.net/servicedesk/customer/portal/22)**.
> ℹ️
> ℹ️ Satiamo GmbH
> ℹ️
> ℹ️ Bahnhofstrasse 16
> ℹ️
> ℹ️ 4600 Wels
> ℹ️
> ℹ️ 📲 +43 664 81 67 844
| **Field name** | **Explanation** |
| --- | --- |
| Billing interval | Decide for one of the intervals listed below:
- On the first working day of the month
- On the last working day of the month
- On the first day of the month
- On the last day of the month
- On the last and the 15th of the month
- Weekly
- Weekly and last day of the month
> ℹ️ For a monthly interval we propose “On the last day of the month” and for weekly intervals “Weekly and last day of the month” (otherwise the months may be mixed up). |
| Billing interval – Hours | Optionally, you can define a certain time in the day when credit notes shall be triggered. |
| Default Billing delay | State the default billing delays in days.
> 📝 The billing delay gives you and the LSPs time to check G/L accounts, price items etc. again. To cover the weekend as well, we **recommend** a billing delay of **3 days**. However, the delay can also be set to “0”. |
### Credit note rules
In the **Credit note rules **tab, you can specify which tax class shall be used for the credit note. The tax class depends on the transport direction and the country where the LSP is headquartered. A transport from Austria to another EU country by an Austrian LSP is taxed differently than a transport made to a third-party country.
#### Create credit note rule
To create a new credit note rule, click on the :plus: **Create a new rule for a credit note **button. A new window opens, where you are asked to enter the below mandatory data. Select the country for the fields “Country (loading point)”, “Country (unloading point)”, and “Country (supplier)” from the dropdown list. Equally. select the tax key from the drop-down list. By default, the **Tax key** field provides three tax keys. Select the correct tax key or contact the **[SERVICE DESK](https://jirasatiamo.atlassian.net/servicedesk/customer/portal/22)** to create a new tax key that is not yet available. By clicking in the field “Valid from (on/at)”, you can select the date from the calendar.
The configured credit note rules will be displayed in the overview. You can create as many rules as you need in order to cover all possible combinations of transport directions and countries where the LSPs are headquartered.
> ℹ️ Please note that for every credit note, ELOGATE checks the transport direction and the country of the LSP that is used and then compares them in the sequence (from 1 - x) of the defined credit note rules. The first suitable rule that is found is used for the credit note. Therefore it is very important that the rules are created in the correct order. Rules can be easily moved by using the drag and drop function. If you have more questions about the credit note rules, please contact the **[SERVICE DESK](https://jirasatiamo.atlassian.net/servicedesk/customer/portal/22)**.
#### Edit credit note rule
To edit a credit note rule, click on the ✏️ button in the first column of the table or click on the 🔽 button next to the ✏️ icon and select **Edit credit note rule** from the drop-down menu. In the next step, you can edit the credit note rule. Click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen.
#### Remove credit note rule
To remove a credit note rule, click on the 🔽 button next to the ✏️ icon and select **Remove credit note rule** from the drop-down menu. A popup window opens asking you if you are sure that you want to delete the credit note rule. Confirm the operation with 💾 **Yes, delete** or click on the :cross_mark: **Cancel** button to return to the previous screen.
### Vendor accounts
#### Create vendor account
To create a new vendor account, you have two options:
1. Click on the :plus: **Create a new vendor account **button in the tab **Vendor accounts **when editing an accounting area.
2. Go to the submenu *All vendor accounts *and click on the :plus: **Create a new vendor account **button at the top right-hand side of the screen.
Independent of where you create a new vendor account, a new window opens. First, select an LSP for whom a vendor account should be created from the dropdown list. Following this, most of the general information and the company address is automatically prefilled by ELOGATE. Add the following mandatory data:
| **Field name** | **Explanation** |
| --- | --- |
| Internal name | Insert the internal name (stored in your ERP system) for the vendor account. |
| Vendor account number | Insert the vendor account number, as stored in your ERP system. |
| Term of payment (days) | Insert the payment term in days as agreed with your LSP (can be defined per vendor account separately). |
Furthermore, insert the following fields to assure a proper credit note/invoicing procedure: bank name, BIC, IBAN, DVR, company register number, and VAT number.
Click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen.
#### Delete vendor account
> ⚠️ The deletion of the vendor account cannot be undone!
If you want to delete a vendor account from the accounting area, click on the 🗑️ button in the first column of the table or click on the 🔽 button next to the 🗑️ icon and select **Delete vendor account** from the drop-down menu. A popup window opens asking you if you are sure that you want to delete the vendor account. Confirm the operation with ??️ **Yes, delete** or click on the :cross_mark: **Cancel** button to return to the previous screen.
#### Archive vendor account
> ⚠️ The vendor account will be archived and hidden - all data remains saved.
To archive a vendor account, click on the 🔽 button next to the 🗑️ icon and select **Archive vendor account** from the drop-down menu. A popup window opens asking you if you are sure that you want to archive the vendor account. Confirm the operation with 📁 **Yes, archive** or click on the :cross_mark: **Cancel** button to return to the previous screen.
### Area allocation
> 📝 The area allocation filters are optionally. If no filter is provided, the currency and cost centers are used for the area allocation.
In edit mode, click on the ➕ button to add filter criteria, In the displayed list, select the desired filter criteria by clicking on the respective criteria. In the next step, click on the **Close **button. Now click on one of the criteria added to the filter. Again, a window opens where you can select the concrete value(s) for the criterion. Confirm the operation with **Close** or click on the **Remove** button to completely remove the criterion from the filter.
To remove all criteria at once, click on the 🗑️ button.
> ⚠️ Clicking on the 🗑️ button will **immediately** remove all criteria from the filter, **without **asking for a confirmation of the delete operation!
## Delete accounting area
If you want to delete an accounting area, click on the 🔽 button next to the 🔎 icon and select **Delete accounting area** from the drop-down menu. A popup window opens asking you if you are sure that you want to delete the accounting area. If you really want to delete the accounting area, confirm the operation with 💾 **Yes, delete** or click on the :cross_mark: **Cancel** button to return to the previous screen.
## Copy accounting area
To copy an accounting area, click on the 🔎 icon in the first column of the table or click on the 🔽 button next to the 🔎 icon and select **Copy accounting area** from the drop-down menu. In the next step, you can edit the accounting area as you are redirected to the *Create new accounting area* view. Click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen.
## Billing for outstanding services
If you want to bill outstanding services for an accounting area independent of the billing interval, click on the 🔽 button next to the 🔎 icon and select **Billing for outstanding services** from the drop-down menu. A popup window opens where you need to define the billing date. To do so, click on the field “Date of billing” and select the date from the calendar. If you really want to bill the outstanding services for an accounting area, confirm the operation with 💾 **Bill** or click on the :cross_mark: **Cancel** button to return to the previous screen.
> ⚠️ The date on which the outstanding services are billed with a credit note **must not be** in the **past**.
| | |
| --- | --- |
| Send invoice and credit notes to | E-mail address to which invoices and credit notes should be send to, can be identical with the e-mail address for the accounting area administrator. |
| default billing delay | State the default billing delays in days (as a numerical value).
***Note:**** The billing delay gives you and the LSPs time to check G/L accounts, price items etc. again. To cover the weekend as well, we recommend a billing delay of ****3 days****. However, the delay can also be set to “0”.* |
| Bank name | State the bank name for the accounting area. |
| BIC | State the BIC for the accounting area. |
| IBAN | State the IBAN for the accounting area. |
| DVR | *Optional* |
| Company register number | *Example: FN…s* |
| UID number (Sales tax identification number) | *Example: ATU1…* |
| VAT (value added tax) | The default VAT applied to the accounting area. |
# All vendor accounts
The submenu **All vendor accounts **displays the list of all the previously created vendor accounts. The field to the left of the vendor account name indicates whether the LSP receives/creates > Macro (inline-media-image)
or if he receives > Macro (inline-media-image)
. You can change between both options by activating (see [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Activate-credit-notes](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Activate-credit-notes)) or disabling credit notes (see [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Disable-credit-notes](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Disable-credit-notes)).
## Create new vendor account
To create a new vendor account, click on the :plus: **Create a new vendor account **button at the top right-hand side of the screen. A new popup window opens where you need to select the accounting area and the LSP from the dropdown lists. Once you have selected, most of the general information and the company address is automatically prefilled by ELOGATE. Follow the steps described in [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Create-new-vendor-account](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Create-new-vendor-account) to complete the action.
## Display vendor account
To display a vendor account, click on the 🔎 icon in the first column of the table or click on the 🔽 button next to the 🔎 icon and select **Display vendor account** from the drop-down menu. In the next step, you can edit the vendor account by clicking on the ✏️ **Edit **button or return to the previous screen by clicking on the ⬅️ **Back **button.
## Edit vendor account
If you want to edit a vendor account, click on the 🔽 button next to the 🔎 icon and select **Edit vendor account** from the drop-down menu. In edit mode, you can make changes to the vendor account which are described below in more detail. If you made all your changes, click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen.
### Master data
### Credit notes
### Invoices
### Outstanding services
### Purchase Order description
### Settings
## Delete vendor account
[https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Delete-vendor-account](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Delete-vendor-account)
## Archive vendor account
[https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Archive-vendor-account](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Archive-vendor-account)
## Billing for outstanding services
> 📝 This function is only available, if the LSP receives **credit notes**.
> ⚠️ The date on which the credit note is billed have to be in the past.
If it is necessary to bill services outside of the specified credit note cycle this can be done using the function **Billing for outstanding services**. Click on the 🔽 button next to the 🔎 icon and select **Billing for outstanding services** from the drop-down menu. A new popup window opens where you need to insert the billing date. Therefore, click on the field “Date of billing” and select the date from the calendar. Click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen.
## Activate credit notes
## Disable credit notes
To disable credit notes and change to the invoice procedure, click on the 🔽 button next to the 🔎 icon and select **Disable credit notes** from the drop-down menu next to the desired vendor account. Confirm the operation with ⚙️ **Yes, deactivate** or click on the :cross_mark: **Cancel** button to return to the previous screen. The button next to the vendor account changes to > Macro (inline-media-image)
.
# Accounting documents
In the submenu **Accounting documents**, you can filter credit notes and invoices quickly according to their status: Not released, not paid and paid. In addition, you can perform certain actions on the credit notes and invoices.
## Credit notes
## Invoices
# All outstanding services
[https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Outstanding-Services](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787274/Accounting#Outstanding-Services)
# All manual services
> ℹ️ Currently, no actions can be performed in this submenu.
# All G/L accounts
In the submenu **All G/L accounts** you can create, edit and archive G/L accounts. Created G/L accounts can be selected in the menu item *Create new shipment*.
## Create a new G/L account
To create a new G/L account, click on the :plus: **Create a new G/L account **button on the very top right-hand side of the screen. Insert the G/L account key and (optionally) add a description. Click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen.
## Edit G/L account
To edit a G/L account, click on the ✏️ button in the first column of the table or click on the 🔽 button next to the ✏️ icon and select **Edit G/L account** from the drop-down menu. In the next step, you can edit the G/L account. Click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen.
## Archive G/L account
To archive a G/L account, click on the 🔽 button next to the ✏️ icon and select **Archive G/L account** from the drop-down menu. A popup window opens asking you if you are sure that you want to archive the G/L account. Confirm the operation with 📂 **Archive** or click on the :cross_mark: **Cancel** button to return to the previous screen.