---
title: "Tenders"
canonical: "https://elogate.refined.site/space/BSMS/3491332097/Tenders"
format: markdown
---
# Tenders
## Log in
To log in to your supplier portal, click on the link in the e-mail you received from ELOGATE (see video below). In your supplier portal, you have different menus. Go to the tab on the very left-hand side of the screen to see your current tender statuses and to participate in any new tenders you are invited.
## Tender Operations
### Display and Edit tender
To display and/or edit a received tender, click on the 🔍 button. Click on the ✏️ **Edit **button to make the desired changes and then click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen.
### Information of Denial
If you do **not **want to participate in a tender, click the ❌ button. A popup window opens, asking if you really want to deny this tender. In addition, you are informed that all entered prices will be deleted and that you can switch back to "in progress" by clicking the ✏️ **Edit** button. Confirm the denial operation with ✔️ **Yes** or click on the ❌ **No** button to return to the previous screen.
### Tender information
If the orderer provided a tender description (see [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787334/Smart+Tender#General-Information](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787334/Smart+Tender#General-Information)), the content of the description can be displayed by clicking on the ℹ️ button. If **no** description is provided by the orderer, the ℹ️ button is **not **displayed.
### Submit Offer
If you want to participate in the tender and submit offers, click on the 🔍 button. Click on the ✏️ **Edit **button and make the desired changes either manually or by downloading the excel file.
Click on 💾 **Save** to confirm your entry, or click on the :cross_mark: **Cancel** button to return to the previous screen. For more detailed explanations regarding the tender participation process, see the sections below.
> ℹ️ When you have uploaded/added all ypur prices, accepted the tender documents and provided the requested supplier docment(s), you **must **click on the ✉️ button in the tenders overview to **finally submit** your offers. Only after performing this action, the orderer will see your offers. Otherwise, you will stay in the status **In progess **and the orderer cannot not see your prices.
## Participation in a tender
### Positions
#### Add prices manually
As soon as you performed the steps described in the section *Submit Offer*, you can add prices manually in **Edit **mode. To do so, select the offer [https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787332](https://jirasatiamo.atlassian.net/wiki/spaces/BM/pages/27787332) (each offer template is represented by its own tab) for which you want to submit offers. You can submit offers for
- 1 position of 1 offer template
- 1 position per offer template
- multiple or all positions of 1 offer template
- multiple or all positions per offer template by clicking directly in the cell(s) and typing in your price.
The number in brackets which is displayed after the name of the offer template indicates the total amount of positions in the corresponding offer template. Furthermore, you can filter the positions by clicking on the colored buttons at the top.
- **All**: All positions are displayed.
- **No offer submitted**: only the positions for which you have not submitted an offer are displayed.
- **Offer submitted**: only the positions for which you have submitted an offer are displayed.
> 📝 You need to submit at least **one **offer if you want to participate in a tender. Otherwise, deny your participation as described above.
#### Add prices via excel upload
In order to handle a large number of positions and price offers effectively and efficiently, you have the possibility to download the offer templates as an Excel file. To do so, click on the **Download Excel **button (see graphic *Offer templates *above) and the download will start immediately. In the next step, open the downloaded file and activate the edit mode in Excel. Submit your offers by filling in single, multiple, or all positions in the file. Use the copy-and-paste function to quickly submit your offers and keep the manual effort low. 💾 **Save** your Excel file and head back to ELOGATE. Make sure that you are in **Edit **mode. Now you are able to upload your saved Excel file by clicking on the **Upload Excel **button. After the upload is complete, the positions' status for which you uploaded prices will automatically change to **Offer submitted**. Now click on 💾** Save **to confirm your entries, or click on the :cross_mark:** Cancel **button to return to the previous screen. See also the videos below.
> ℹ️ Please note that only predefined Excel files that were previously exported from the correpsonding tender in ELOGATE can be uploaded!
### Tender Documents
In addition to the tender information stored in ELOGATE, the orderer can also attach additional tender documents (e.g., general terms and conditions, SLAs, etc.) which are then in the tab “Tender Documents” visible to you. If you are **not** already in the **Edit **mode, click on the ✏️ **Edit **button to tick the check box. Afterward, click on 💾** Save **to confirm your entry, or click on the :cross_mark:** Cancel **button to return to the previous screen.
> ⚠️ If the tender documents are marked “mandatory” by the orderer, you are obliged to accept the tender documenty by ticking the check box. Otherwise, no valid contract for the freight offers can be concluded.
### Supplier Documents
In addition to the tender documents, the orderer can also require additional supplier documents (e.g., compliance declarations, etc.) from you which are then visible in the tab “Supplier Documents”. If you are **not** already in the **Edit **mode, click on the ✏️ **Edit **button to upload the respective document by dragging and dropping or browsing for the file. Afterward, click on 💾** Save **to confirm your entry, or click on the :cross_mark:** Cancel **button to return to the previous screen.
